Office Manager

Job Description

Appealing Points

• Lead administration, facilities, workplace services, vendor management and financial administration for the Tokyo office, with full operational ownership
• Manage the end-to-end vendor lifecycle, from procurement and invoice validation to payment tracking, along with banking operations and budget reporting
• Coordinate local compliance, health and safety, and business continuity planning, while working with local, regional and international stakeholders

Annual Salary: 7 Million Yen and above

Job Description

The Office Manager will lead administration, facilities, workplace services, vendor management, procurement coordination, financial administration and local compliance coordination for the Tokyo office. The role is responsible for creating a safe, efficient, inclusive and well-managed workplace while supporting employees, leaders, visitors and business operations. The position requires a practical, service-oriented professional who can work independently, manage competing priorities and collaborate effectively with local and regional stakeholders. A key responsibility is the end-to-end administrative coordination of vendors, including requisitions, purchase orders, invoice validation, payment tracking and resolution of payment issues.

Job Responsibilities

• Office and workplace operations
• Vendor, procurement and contract management
• Invoice processing and vendor payments
• Banking and payment operations
• Budget and financial administration
• Japan compliance coordination
• Health, safety, environment and business continuity
• Travel, logistics and business support

Required Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, Operations, Corporate Services or a related discipline, or equivalent relevant professional experience
• At least 8 years of relevant experience in office management, facilities, workplace services, corporate services or administration
• Demonstrated experience managing office operations, vendors and third-party service providers
• Hands-on experience with procurement, PR/PO, invoice processing and vendor-payment follow-up
• Experience managing budgets, expenditure reporting and cost controls
• Working knowledge of workplace safety, emergency preparedness and compliance documentation in Japan
• Experience working with cross-functional and international stakeholders
• Proficiency in Microsoft Office and experience with ERP, procurement or invoice-management systems

Preferred Qualifications

• Experience in a multinational or matrix organization
• Experience with SAP, Ariba or comparable procurement and finance platforms
• Experience supporting ISO 9001, ISO 14001 or ISO 45001 audits
• Experience supporting office fit-outs, relocations, lease administration or workplace projects
• Relevant certification in facilities management, occupational health and safety, business continuity or project management

Language Required: Business level Japanese (JLPT N2 and above) and Business level English.

Company Description 

The Company is a global technology consulting and digital solutions Company helping more than 400 clients succeed in a converging world. 
With operations in 32 countries, they go the extra mile for their clients and accelerate their digital transformation with Company's Mosaic platform enabling their mobile, social, analytics, IoT, and cloud journeys. 
Each day, the team of more than 32,000 employees enables their clients to improve the effectiveness of their business and technology operations and deliver value to their customers, employees, and shareholders.